Job Posting: EKU University Records Administrator

Eastern Kentucky University: University Records Administrator, requisition #0615791


  • Reports to the Team Leader of Special Collections & Archives.
  • Serves as proxy for the President in university records matters as per Kentucky Law (KRS 171.410-740).
  • Serves as one of the University Records Officer designates in accordance with Chapter 171.450 of the Kentucky Revised Statutes, and acts as the University liaison to the Kentucky Department for Libraries and Archives to review and revise the State Model University Retention Schedule.


  • Provides leadership in the management and use of university records, regardless of medium or format.
  • Oversees the records lifecycle to better address the changing information and records management needs of the university community.
  • Develops training content for University personnel who are responsible for record retention for their unit.
  • Implement ongoing records management training for University community
  • Ensures the overall compliance of university records policies and procedures.
  • Collaborates with university counsel to ensure that records/information assets are managed in accordance with Kentucky state law to mitigate records-related litigation risks.
  • Collaborates with relevant partners to address the challenges posed by electronic records.
  • Educates departments in interpreting the records retention schedule and ensures timely transfer of archival records to archives.
  • Provides reference assistance in support of the academic and research uses of the collection.
  • Assigns work to, monitors the progress of and performs quality control over student worker projects.
  • Develops an ongoing communication plan for records management.

Required Qualifications

  • Bachelor’s degree in business, management, or a field of study with an emphasis on information management.
  • One year experience in records management and archival reference service.
  • Demonstrated knowledge and understanding of records management, retention schedules and archival theory and standards including legal and fiscal issues governing university records.
  • Ability to communicate highly complex information in both verbal and written form to non-technical audiences at all levels of the university.
  • Strong interpersonal skills to collaborate successfully with a broad range of personnel at all levels.
  • Ability to maintain and safeguard the confidentiality of documents and the privacy of information collected and reviewed.
  • Strong customer service skills.
  • Ability to work independently with initiative and minimal supervision.
  • Ability to lift and carry 40 lbs.

Preferred Qualifications

  • Experience with preservation of at-risk web-content and born digital and digitized content.
  • Certified Records Manager (CRM).
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